The summer heat didn’t stop Lonesome Valley residents from attending last nights HOA meeting. We were short a couple of board members, but had a quorum, so the meeting proceeded. The March minutes were approved with a correction to the board members in attendance; Doug Cassidy was no longer holding office and Rex Auker was not listed.
President Mark Lang gave his report, saying it was a slow quarter. Activity included him and Patrick filling potholes with the cold patch left over from the road maintenance on Pronghorn a couple of years ago. It was noted that more potholes are in need of filling.
The Treasurer, Mona Ryan, was not available to give the treasurer’s report, but the financial reports were available to everyone for review. Nothing remarkable was noted.
Doug Cassidy gave an update on the Pronghorn Lane repair, which included 3 bids that came in to Pavement Scoopers. Facts and figures were presented and discussed at length. Mark made a motion that we proceed with a contract for Cactus Asphalt at 124K (the lowest of the three that came in). It was seconded and the motion carried. No nays. The attempt at a maintenance agreement with Ventura Ranch hasn’t been promising, and so it was decided that we must proceed with the road repairs. Cravath will be notified through our lawyer of the intent to proceed without him. It will be upon him if he should decided to pay for more than the double chip seal.
There is a desire to simplify by doing some rewording of the ARC form and clarification of the road impact fee vs. an assessment fee. The new form will include fees based on the square footage of construction: 0-600 sq ft = no fee, 601-1200 sq ft= $500, 1201-1800 sq ft = $1000, and 1801 sq ft = $2000. There is expected to be special ARC requests that will require different fees than posted for the building of structures. The Board approved to have revisions to the form, but a date of completion was not given.
The next meeting is proposed for September 11, 2018.
2018 Jan-June Financial Report
2018 June 26 Unapproved Minutes
Due to the library not being available for the originally planned date, the HOA meeting has been rescheduled for Tuesday, June 26th, at 6:00 p.m. at the Prescott Valley Library in the Crystal Room.
2018 June 26 Agenda
2018 March 8 Unapproved Minutes
UPDATE: May 26, 2018 David Cravath has notified Doug Cassidy that the roadwork to chip seal outside the gate has been delayed until August 27th. Robert Arnold was out earlier this week returning the donated monies for this project.
It was mentioned at the last HOA meeting about David Cravath, developer of Ventura Ranch, plans to re-chip seal the roads in his sub-division. This project is to start early May and can bring upwards to a hundred trucks on Pronghorn Lane.
In addition to this project, David Cravath has offered to re-chip seal Pronghorn Lane outside the gate if we, as a community, can offset his costs by $3,000. Because this road is outside the subdivision, our HOA dues can not be used for this project.
David Cravath did the last chip seal on his own and it was well done, however it is due for a second layer. If every property owner contributes $50 towards this project there would be enough to get this done. Is there anyone willing to spearhead this? Time is of the essence as Cravath would complete this while he has the equipment on location for his roads.
Please direct any questions regarding this to Mark Lang (HOA President) or Doug Cassidy (Road Maintenance Committee member).
Core Drill #5 on Pronghorn Lane
Around the end of March, Pavement Scopers, the company hired to reconstruct the paved roads within our HOA, core drilled 10 sample areas to establish thickness of pavement where patching may be needed. The core drill samples have been sent to a lab for analysis and we are awaiting the results before moving onto the next stage of the repairs.
This Thursday, March 8, 2018, the Lonesome Valley HOA Board of Directers will hold a quarterly meeting at 6:00 p.m. at the Prescott Valley Library in the Crystal Room located on the third floor.
The agenda for this meeting has been posted today on the community bulletin board across from Grass Valley Lane on East Pronghorn Lane, as well as attached below.
The minutes listed on the agenda, as well as the financials are also attached below.
2018 March 8 Agenda
2017 December 7 and December 21 Approved minutes
2018 February 3 Approved Meeting Minutes
Jan-Mar 2018 Financial Statements
Note: There is an error on the agenda regarding approval of the minutes for the January meeting, which actually took place in February.
On February 3, 2018, the HOA Board of Directors held a special meeting at the entrance of the subdivision near the cattle guard. It was attended by several homeowners who listened to an attorney candidate on the subject of the possibility of a road maintenance agreement with Ventura Ranch in the future.
Doug Cassidy gave an update on the road maintenance bid and there was much discussion and input provided by the attending homeowners.
Attorney candidate and Robert Arnold
Lonesome Valley homeowners
Patrick Smith, Rex Auker, Mark Lang, and Brian Williams at the HOA Board of Directors meeting near the cattle guard on February 3, 2018.